Work Hard, Work Smart
If you find yourself sitting at your desk right now struggling to complete your tasks, chances are that you could better prioritize your workload. Learn how to make the most out of your workday and boost your productivity at work with these 6 tips.
How To Be Productive At Work
Prioritize Important Tasks
Prioritize important tasks so you are able to complete them earlier on in the workday. Work on important tasks first because research says morning hours are when your mental alertness is at its peak. Working on more high-priority tasks in the morning, as opposed to the afternoon, allows you to work with more concentration and less distractions.
Prioritize Tip: Create a list of priorities, ranking them on level of importance, before you begin to work.
Stop Multi-Tasking on Important Tasks
Focusing on a single task enables you to direct your full attention to the task at hand and significantly cuts down the time it takes to complete. When it comes to important tasks, especially ones that are time-sensitive, multi-tasking can make it harder for you to return with the same train of thought you had before you switched tasks.
Multi-Tasking Tip: Set reasonable deadlines for each goal or project in advance, so you can limit how much time you’re spending on each task.
Create An Agenda & Set Goals for Meetings
To increase productivity in your meetings, create an agenda and set goals for each meeting. This process will help save everyone time, as it ensures a steady flow of conversation and pre-determines goals to complete. Following an agenda helps form specific actionable items that need to get done and avoids problems of miscommunication.
Meeting Tip: Keep a record of past meeting agendas to track progression of tasks and projects.
Organize Your Workspace
Your work atmosphere may have distractions that are uncontrollable, whether it may be phones ringing or people talking. However, something that is in your control is the cleanliness of your workspace. A clean, organized workspace helps limit distractions and allows you to aim your focus on your work and not your clutter.
Workspace Tip: Tidy up your workspace at least once every two weeks.
Refresh your mind, stay motivated, and maintain focus by taking short breaks throughout the day (particularly in the mid-morning and mid-afternoon). Taking breaks, especially during long tasks, can help prevent a decline in performance.
Break Tip: Take a brisk walk around the office or even a trip to the break room.
Take five minutes out of your day to organize your priorities for the next workday. Having a schedule planned out allows you to come into work the next day knowing exactly what you need to get done, instead of trying to remember where you left off before.
Planning Tip: Create a quick list for less important tasks or jot down new ideas so you don’t forget.